PROCUREMENT SERVICES DIVISION

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  • Recommended Steps to Saving on Your Purchases

    Part of Procurement's mission is to provide the most cost effective prices for goods and services for our schools and offices. Below are our recommended shopping steps to get your items or services at the most cost-effective price possible. To help you maximize your purchasing funds, we have emphasized the areas where savings can be achieved.

     

Check for your item(s) at the General Stores Distribution (Formerly Warehouse) Online Catalog.

General Stores Distribution stocks over 2,700 educational tools, office supplies, furniture, equipment, and specialty items that support a variety of instructional programs. Because of the District's volume purchasing power, General Stores Distribution provides schools and offices with quality products at the most competitive prices available.

 

Item not available at General Stores Distribution? Save time and funds by ordering from LAUSD Master Agreements for Commodities and Professional Services.

All Master Agreements provide you savings through: a) volume purchasing power; and b) time savings by replacing the entire contracting process with a streamlined ordering process. In addition, Procurement provided further savings for Professional Services by aggressively negotiating lower rates for services.

Step 2A:

Purchasing a copier? Purchase your copier with the Unified Print Program. The Unified Print Program is the District-wide imaging program, providing the most efficient and cost effective imaging services possible.

If you cannot find your item at General Stores Distribution or Master Agreement, click on the area below which applies to your needs.

Step 3A:

If your purchase is $5,000 or less, see below. You will purchase with your District P-Card for commodities and general services, or with a purchase order for professional services or if the vendor does not accept P-Card as a form of payment for commodities and general services.


Step 3B:

If your purchase is over $5,000, see below. You will issue: 1) a Shopping Cart and 2) provide a completed Request for Procurement Action (RFPA) for all Professional Service contracts over $25,000 and for commodity and general services purchases over the bid threshold.

Are you purchasing books, requesting conference attendance or renting a Non-District facility? Use the links below to find further instructions on how to purchase the item.

  • LRP Interim Ordering Process


    During LAUSD's implementation of the Legacy Replacement Program (LRP), schools without access to the financial system must provide a request to Procurement Services for goods or services using the LRP Interim Ordering Process. 

    LRP Forms Login (lausd.net)

    The LRP Interim Ordering Process will stop functioning upon implementation of SAP Ariba 

Click on the links below for instructions on using the interim ordering process. 

Click on the links below to complete a request. 

Click on the links below for additional LRP Resources. 

 

 

 

Step 3A: See below if you cannot find your item at General Stores Distribution or Master Agreements and your purchase does not exceed $5K. Always remember that Procurement Services encourages competition regardless of the dollar threshold.

You may proceed to meet your need through the P-Card if the good, commodity, or general service does not exceed $5,000. These Procurements typically are not subject to competition, however we encourage you to compete at all dollar thresholds to ensure that you obtain the best price. Use the links below for more information on the P-Card.

P-Card Contact List (Including direct phone numbers to staff assigned to each Region)


P-Card Website

If the vendor does not accept P-Card, or for professional services, you should submit an SAP Shopping Cart.

Please review the Procurement Manual Section for Low Dollar Purchases (Chapter 4, Section D) for a complete description of the low dollar value purchase requirements. 

 

Step 3B: See below if you cannot find your item at General Stores Distribution or Master Agreements and your purchase is greater than $5,000 for supplies, equipment, and general services, or any dollar amount for professional services. Always remember that Procurement Services encourages competition regardless of the dollar threshold.

Purchases for supplies, equipment, and general services greater than $5,000 and professional services for any dollar amount require a Shopping Cart in Approved status in the financial system (SAP) to be submitted to Procurement Services. Procurement Services will provide the required purchase order and/or contract (for professional services).

Request for Procurement Action: In addition to the required Shopping Cart, for Professional Services purchases over $25,000 and for supplies, equipment, general services purchases over the State Competitive Bid Limit, a completed Request for Procurement Action (RFPA) form is required. Click  HERE to download the RFPA form. 

Below are the types of purchases and various dollar amount thresholds greater than $5,000.

 

Supplies, Equipment and General Services Purchases

Review the information below for guidance on Procurement policies and procedures. Additional information is provided in the Procurement Manual. 

  • Supplies, Equipment and General Services Purchases Over $5,000 to Below the State Competitive Bid Limit:

You must enter a Shopping Cart in SAP with at least one vendor quote attached and validate that it is in “Approved” status. Procurement Services will review and process the transaction.

  • Supplies, Equipment and General Services Purchases Over the State Competitive Bid Limit:

Dollar thresholds at or above State Competitive Bid Limit require formal competition conducted as a formal Invitation for Bid. These are also handled by Procurement Services. 


Formal competition is required for supplies, equipment and general services purchases over the State Competitive Bid Limit. In addition to Chapter 4, Section F.1, review Chapter 5 - Formal Competition of the Procurement Manual (link provided below) to ensure compliance with District policy.

If you have any questions regarding supplies, equipment and general services purchases greater than $5,000, please call (562) 654-9352.

 

 

Professional Services Purchases

Review the information below for guidance on Procurement policies and procedures. Additional information is provided in the Procurement Manual. 

  • Professional Services Purchases up to $25,000:

You must submit a zero-dollar Shopping Cart in SAP and attach at least one vendor quote and other documents supporting selection. Procurement will work with you to ensure the District obtains the best price for the services. 

  • Professional Services Purchases over $25,000 and up to $250,000: 

An Informal Request for Proposals (IRFP) process is required. You must complete an RFPA and submit a zero-dollar Shopping Cart in SAP with a Scope of Work and selection criteria attached. Following Procurement’s review of the documentation and preparation of the IRFP package, you will need to identify three to five sources to notify about the solicitation. PSD will conduct the IRFP competition and work with you to select the vendor. 

Formal competition via a Request for Proposals (RFP) process is required for professional services purchases over $250,000. Please review Chapter 5 - Formal Competition of the Procurement Manual to ensure compliance with District policy.

To purchase professional services over $25,000, submit your completed and signed RFPA to psd-rfp@lausd.net

For Technology-related purchases, submit your request to psd-technologycontracts@lausd.net.