Travel and Conference is responsible for assisting schools and offices in processing conference attendance and travel requests in accordance with District policies and procedures. Click here for a copy of the 
School Employee Conference Attendance Approval Process.

Travel Freeze Update

The District Travel Freeze will continue for the 24-25 school year. A Freeze exception is required for any District Employee Travel/Conference Attendance and will require approval from the Office of the Deputy Superintendent. The Travel Freeze Exception will now be requested through the Concur system, the justification must be documented using the drop-down menu provided in Concur, and approval, if granted, will be documented via the Concur approval workflow. Uploading of the Freeze Form will no longer be required. Please note, if
"Other" is chosen, a brief justification MUST be provided in the "Purpose" field on the Concur online Request Header.

The current freeze on Travel/Conference Attendance does not include virtual conferences, webinars, or online training. Travel/Conference Attendance request entry in Concur is not needed for virtual conferences, webinars, or online training. 

The P-Card may be used to pay for these online registration fees.  If the cost is over the P-Card limit, please submit a Credit Card Exception Form to the P-Card Representative for your Region.

Note: If the virtual conference attendee self-pays the on-line registration fees, the request for reimbursement will need to be submitted through Concur.

Fillable Travel Request Form & Request for Reimbursement Form

Please note the 10.12.1 Form has been separated into:

• Fillable 10.12.1 CONFERENCE ATTENDANCE REQUEST (use before the trip to obtain approval and
• CONFERENCE TRAVEL EXPENSE CLAIM FORM (use after the trip to request reimbursement)

 *Important!
After downloading, you must save a copy of the forms with a new file name to your computer before attempting to complete the form. 

Remember, all out-of-state travel requests will require the approval of the Office of the Superintendent. Including the Transmittal form for all Out-Of-State travel requests. 

COVID 19 District Travel Freeze Exception Request Form. Due to COVID-19 Travel Freeze, this is currently required for all Travel/Conference Attendance Requests and must be submitted for approval to the Office of the Deputy Superintendent.

Click on this link for the Travel Bulletin 5525.3 

For assistance contact the Travel Desk Representative for your area listed below or email the Travel Desk   procurement.traveldesk@lausd.net

Please note the P-Card Unit and Travel Desk are no longer combined.
See below for Travel Desk assignments:

Dee Washington
Region East and Region South 
Conference Attendance and Travel 
Email: Dretha.Washington@lausd.net
Phone: (562) 654-9060

Ikumi Nakamura
Region North, Region West and Central Offices  
Conference Attendance and Travel 
Email: Ikumi.Nakamura@lausd.net
Phone: (562) 654-9393

Travel Desk Main Line (562)654-9058 
Email: procurement.traveldesk@lausd.net

 Please note: The mileage and substitute rate change yearly. 
Please check this page periodically for updates.