• Vaccine Administration for COVID-19
    Field Operations Guide (FOG)


    Staffing Vaccine Administration Sites

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  • Home
  • Vaccination Site Operations
  • Vaccination Site Health and Safety Guidelines
  • Protecting the Safety of Vaccine Site Staff
  • Planning for Vaccine Administration
  • Vaccine Administration in Field
  • Staffing Vaccine Administration Sites
  • Adverse Event Response Guide
  • Vaccine Storage and Handling
  • The number and type of staffing required to operate the vaccine administration site will depend on the following variables:

    • Availability of personnel
    • Availability of vaccine
    • Estimated demand for the vaccine
    • Hours of operations

    Vaccine Administration Staff Licenses
    Vaccine administration requires licensure. In the State of California, there are ten (10) licensed professions that are clearly allowed to administer vaccinations as stated in their scope of practice. The District has personnel in four (4) of these professions as part of our employee workforce.

  • Table 1. Professions Currently Allowed to Administer Vaccinations

  • Table. 2. Optional Scope of Practice or Scope of Practice closely related to vaccination techniques

  • Staffing Model

    The staffing model below is adapted from LA County Department of Public Health models. Staffing can be adjusted to meet the needs of each site, and may change over time. The model presumes that a school-based vaccination site has three vaccination stations, each staffed with a Vaccinator and a Vaccine Registrar, who work together and provide a 1:1 ratio of staff to screen/document and vaccinate. A three-station site has two Vaccine Preppers to prepare vaccine for dispensing, and one Runner to deliver prepared syringes to the vaccinators. Staffing is scaled based on the number of vaccine stations.

    A fully staffed vaccination site includes the following full-time positions:

    Health Care Roles:

    • 1 Medical Site Leader
    • 2 Vaccine Preppers (one as lead)
    • 1 Vaccinator per vaccine station (3-station standard set up; one as lead)
    • 1 Reaction Observer

    A Vaccine Coordinator and Back-up Vaccine Coordinator must be designated from among qualified staff performing in other roles on site.

    Non-Health Care (Logistician) Roles: 
    Logisticians are non-medical staff who support in the following roles:

    • 1 Site Support Leader (Site Leader from onsite COVID testing, if applicable)
    • 1 Greeter
    • 1 Gatekeeper
    • 1 Vaccine Registrar per vaccination station
    • 1 Vaccine Prep Runner
    • 1 Observation Supporter

    Staffing Reminder Highlights:

    • Upon arrival at the vaccination site, staff are to check-in daily with the vaccination site supervisor/lead. Employees are responsible for daily time entry using the COVID 19 Vaccination Site Daily Sign in Sheet and submitting the completed forms to their regular time reporters.
    • Vaccination site lead will ask current health screening questions found at http://www.lausd.org/covid19
      • If an employee answers "yes" to any screening question, they should be directed to return home and follow appropriate isolation/quarantine/illness procedures.
    • Vaccination site lead will conduct the LA UNIFIED Daily COVID-19 Staff Briefing Checklist with staff for the first 20 minutes of each day.
    • Employees should not have any direct contact with another person at any time.
    • All personal valuables should be left at home. Items such as keys and wallets should be secured in pockets to maximize security.
    • Employees must be aware of surroundings at all times. If something looks or seems suspicious, reports findings to the Site Lead immediately, or call 9-1-1.
    • If students are present, staff must follow the District’s Code of Conduct with Students.
    • Staff are to bring their own water, food and personal necessities. Communal amenities such as a refrigerator are not provided or to be used to reduce the chance of spread of infection. School site water fountains have been turned off to prevent communal use.
    • Site staff are expected to comply with all Los Angeles County Public Health directives and other applicable health and safety guidelines.