5. Public Health safety measures are in place, emphasized as part of the vaccination site culture, and observed on site, including:

• wearing PPE correctly and as appropriate for the role
• physical distancing observed among staff o no communal items
• minimal shared spaces o frequent hand cleaning

11. Signage is complete and in place, including:

• standing spots taped to floor/ground
• directional arrows
• Social distance reminders
• Three S for Safety poster
• Employee Vaccination Site entry sign
• Other required signage

12. Vaccination Site is fully staffed:

• Every lane has 1 Registrar; 4 Logisticians*; 1Vaccinator (licensed health care worker (HCW) or MA); 1 Questionnaire Screener (Licensed HCW)
• *Logisticians per lane-
  • 1 per vaccination station (clerical, cleans chair, calls patient over)
  • 2-3 per observation station (role is to clean chairs, check people out- give vaccine card and v-safe information if not already done (vaccine card has date/lot#/exp date on it already; individual writes in (L)/(R) arm and name)
  • 1 per Vaccine prepping station assisting the 2 vaccine preppers /other
• Each site has 1 Screener- Licensed person: RN/NP/MD- 1 per vaccination station (Can double up as Vaccinator if short staffed with Licensed HCWs)
• Each site has 1 full-time Vaccine Coordinator**
• Each site has 1 full-time Back-up Vaccine Coordinator**
• **Each site has 1 full-time Medical Supervisor (NP, CD RN, or SN that has proven competence); this person can double as a Vaccine Coordinator or Back-up Vaccine Coordinator
• **Does not have to be licensed person, however, one of the two positions (Vaccine Coord or Back-up) at each site should be a NP or CD RN or SN that has proven competence; the non-licensed position would preferably be someone with prior experience as Vaccine coordinator (MA) but can be a non-MA that has proven competence after training.
• **The Non-licensed Vaccine Coordinator or Back-up can also double in any other appropriate role.
• Each site has 2 Vaccine Preppers- one licensed (any) and one MA (If MA in this position, there must be a NP or MD on site).
• Each site will have 2 Licensed persons (NP, RN, MD) per site at the Observation station
• Total (With one vaccine station; can add to this depending on # of these stations) = 13
• Licensed= 6
• Non-licensed= 6
• Licensed or Non-licensed= 1

13. Medical supervisor/designated lead has created a daily schedule for vaccination staff, including rotating breaks/lunch and adequate coverage for start/end times of vaccinating.

1. Overview

• COVID-19 updates as known/necessary
• Information on population impacted and previous days’ operations 

2. Scope of Operation (What has to be accomplished)

• Explain who will be served by this vaccination site.
• Discuss the anticipated duration of vaccination site operations.
• Discuss tasks to be accomplished.

3. Operating procedure (How this vaccination site will operate)

• Explain vaccination site set up and flow plan.
• Describe each functional area of the vaccination site and its purpose
• Identify leadership roles and which team members fill which roles.
• Describe process for communicating internally (among vaccination site staff).
• Describe process for breaks and restroom location (for staff).

4. Safety and Security (How vaccination site staff will be protected)

• Remind vaccination site staff about hand hygiene, masks and other protections and that site supervisor/lead acts as Safety Officer.
• Explain site security measures.
• Advise vaccination site staff to report all suspicious activity to a supervisor.
• Advise vaccination site staff of LASPD availability for support.

5. Media & External Inquiries (Where to direct inquiries)

• Vaccination site staff should direct all inquiries (from media and others) about vaccination site operations, including requests made via phone or emails to the site supervisor/lead.

6. Job Specific Training (To explain duties in more detail)

• Use job assignment and job action sheets to provide more detailed description of duties
• Explain who testing site workers should contact if they have questions while performing duties.

1. Review vaccination site plan and staff assignments to ensure availability of personnel to staff key positions. Reassign as needed.

2. Activate assigned staff to begin setting up vaccination site. First, establish Staff Check-in and supply areas. Set up vaccination stations per layout design.

3. Communicate activation of vaccination site plan to employees and families, including through social media and other District means of communication.

4. Forms and information.

5. Prepare and schedule staff briefing.

6. Conduct briefing and necessary just-in-time training.

7. Conduct inventory of supplies and communicate needs/discrepancies to appropriate staff, including verifying expiration dates on items as appropriate.  Ensure that vaccine unit or tote (as appropriate) temperatures are checked and documented and that any excursions are properly dealt with per the COVID-19 Vaccine Storage and Handling Toolkit.

8. Conduct final walk through when vaccination site setup is complete to ensure that everything is ready.

9. OPEN vaccination site to employees on-time daily.

1. Notify vaccination site staff of projected closing time.

2. Instruct vaccination site staff to complete all remaining operational tasks.

3. Ensure that remaining supplies are inventoried and properly stored for the transport/storage/pickup. Ensure that vaccine unit or tote (as appropriate) temperatures are checked and documented and that any excursions are properly dealt with per the COVID-19 Vaccine Storage and Handling Toolkit.

4. Notify VOC that your vaccination site operations are complete and closing.

5. Ensure all documentation has been completed including:

• Vaccination Site Employees/Volunteers sign in/out Sheet
• Inventory Tracking Sheet
• Vaccination Site Final Summary Form
• Vaccine unit or tote (as appropriate) Temperature Log

6. Ensure space used for vaccination site operations is cleaned up and in pre-closed vaccination site order.

7. Provide vaccination site Employees/Volunteers with final briefing including:

• Any updates from VOC and/or regarding COVID-19
• Any anticipated follow-up activities
• An opportunity to discuss things that went well and opportunities for improvement to add to Vaccination Site Plan

8. Contact VTOC to confirm procedure for returning items.

9. Retain and store all completed documentation until further notice.