Vaccine Administration_FOG / Vaccination Site Operations

Vaccine Administration for COVID-19
Field Operations Guide (FOG)

Vaccination Site Operations

Site Activation

Set up and tear down of a site on the first day of operations may be extended, as staff learns optimal placement of items. The goal for setting up vaccination sites is to complete the process as quickly and efficiently as possible, creating an efficient work flow so that each site is ready to begin vaccinating when the first appointment arrives. Knowing where vaccine administration supplies and materials are stored, training staff well, and communicating to all staff members help ensure a successful vaccination site.

Key checklist for Vaccination Site Operations:

❏ Always keep safety first.
❏ Adequate staffing.
❏ Appropriate equipment.
❏ Site Layout plan, good traffic flow.
❏ Room for deliveries.
❏ Parking Support.
❏ Signage identifying the site as a vaccination site; ‘Three S for Site Safety’ poster; and other
signage, subject to change, based on vaccination site needs.
❏ Check-in procedure completed by each vaccination team member.
❏ Communication devices and contact information (Some team members may have
iPads/tablets to support operations.)
❏ Ask for operational support through LAUSD Vaccine/Testing Operations Center (VTOC) if
needed.

Key checklist for Vaccination Site Deactivation:

❏ Confirm with the LAUSD Vaccine/Testing Operations Center time to break down the
vaccination.
❏ Collect all required information, preferably in digital format.
❏ Debriefing vaccination team and address any issues or problems encountered during
vaccination site operations.
❏ Clear tables of all supplies and wipe down.
❏ Remove signage and return to storage or discard any signage that cannot be reused.
❏ Fold, stack and return tables and chairs to the storage site.
❏ Return vaccination site to normal operations.
❏ Sharps container?
❏ Ensure that all vaccination site staff check out and provide check-in/out sheet to vaccination
site lead or designee.
❏ Return unused materials and vaccination site pharmaceuticals to (TBD?) or other identified
location.

Staff Check-in and Training Highlights from the LA UNIFIED COVID-19 Vaccination Site
1. Upon arrival at the COVID-19 vaccination site, vaccination staff are to check-in daily with the vaccination site supervisor/lead. Employees are responsible for daily time entry using the COVID 19 Vaccination Site Daily Sign in Sheet and submitting the completed forms to their regular time reporters.
2. Vaccination site supervisor/lead will ask current health screening questions found at http://www.lausd.org/covid19
  
  ✔ If an employee answers "yes" to any screening question, they should be directed to return home
  and follow appropriate isolation/quarantine/illness procedures.
3. Vaccination site supervisor/lead will conduct the LA UNIFIED Daily COVID-19 Staff Briefing Checklist with staff for the first 20 minutes of each day.
4. Employees should not have any direct contact with another person at any time.
5. All personal valuables should be left at home. Items such as keys, wallets, should be secured in pockets to maximize security.
6. Employees must be aware of surroundings at all times. If something looks or seems suspicious, reports findings to the Site Supervisor/Lead immediately, or call 9-1-1.
7. If students are present, all Employees/Volunteers must abide by the District’s Code of Conduct for Students (attached).
8. Staff are to bring their own water, food and personal necessities. Communal amenities such as a refrigerator are not provided or to be used to reduce the chance of spread of infection. School site water fountains have been turned off to prevent communal use.
9. Site staff are expected to comply with all Los Angeles County Public Health directives and other applicable health and safety guidelines.
COVID-19 Vaccination Site Health and Safety Guidelines
These guidelines shall be provided to every COVID-19 Vaccination Site team member and training on its content must be conducted with team members at the start of daily vaccination site operations.
- Each vaccination site supervisor/lead is responsible for site assessment and establishing and maintaining operations that adhere to Public Health and related guidelines as outlined below.
- Vaccination site supervisor/lead shall monitor and control the distribution of gloves, masks, and other personal protective equipment supplies to ensure POD has adequate supply to meet needs.
- The guidelines outlined below are a compilation of materials available on the Los Angeles County
  Department of Public Health website: http://publichealth.lacounty.gov/media/Coronavirus/.
  Select “daily press releases” from the “Latest News” menu drop for updates and additional details.
- The plant manager or other custodial staff will ensure that existing and enhanced sanitation/disinfection guidelines are followed.

Staff Check-in and Training Highlights from the LA UNIFIED COVID-19 Vaccination Site

COVID-19 Vaccination Site Health and Safety Guidelines