• Job Aids Library

    The Job Aids Library contains quick reference guides for various SAP transactions.

    Employee Self Service(ESS)
    Job Aid Name Course pdf
    Accessing Employee Self Service using mobile device(New) PTR0300 – ESS
    Accessing Employee Self Service using a Personal Computer or Laptop(New) PTR0300 – ESS
    ACCOUNTS RECEIVABLE & CASH MANAGEMENT
    Job Aid Name Course pdf
    Bank of America Lockbox CTI0100 – Cash Application
    JOB COST
    Job Aid Name Course pdf
    Building CO Reports PTR0100 – Job Cost
    Display Costing Sheet Attributes PTR0100 – Job Cost
    AVC Error Resolution Process PTR0100 – Job Cost
    Increasing CO Plans - Non-MAXIMO PTR0100 – Job Cost
    Internal Order Closing Process PTR0100 – Job Cost
    Releasing Excess CO Plans - Non-MAXIMO PTR0100 – Job Cost
    Setting Internal Order Status to Closed and Locked (CLSD LKD) PTR0100 – Job Cost
    Creating Personal Selection Variant in KO04- Order Manager PTR0100 – Job Cost
    Executing Mass Internal Order Changes via KOK2-Manual Collective Processing PTR0100 – Job Cost
    Executing Mass Internal Order Staus Changes via KOK4-Automatic Collective Processing PTR0100 – Job Cost
    Setting a Default Controlling Area Value PTR0100 – Job Cost
    Anatomy of a Costing Sheet PTR0100 – Job Cost
    Creating a CO Plan (Budget Allocation) for a Special Internal Order PTR0100 – Job Cost
    IO Cost Allocation Overview PTR0100 – Job Cost
    KO04-Order Manager - Create Change and Display Internal Orders PTR0100 – Job Cost
    SAP Basics PTR0100 – Job Cost
    Setting Pre-LRP Internal Orders with Balances to Closed and Locked(New) PTR0100 – Job Cost
    CO001-Internal Order Actual Cost Line Items(New) PTR0100 – Job Cost
    Controlling Manual(New) PTR0100 – Job Cost
    CO003-Job Cost Order Activity Report(New) PTR0100 – Job Cost
    Mass Internal Order Change History Report(New) PTR0100 – Job Cost
    PROCUREMENT
    Job Aid Name Course pdf
    Future Fiscal Year Purchase Order Not Applicable
    PROJECTS
    Job Aid Name Course pdf
    Journal Voucher PTR0200 – Projects
    Reposting PTR0200 – Projects
    WBS Settlement to Final Asset PTR0200 – Projects
    Districtwide Projects PTR0200 – Projects
    WBS Capital Category PTR0200 – Projects
    JV Scenarios and Procedures(New) PTR0200 – Projects
    Overview of GL Accounts for Project/WBS Element Capitalization(New) PTR0200 – Projects
    TRAVEL MANAGEMENT
    Job Aid Name Course pdf
    Comments for Rejected Travel Trip HTR0100 – Travel Expense Processing
    Process Estimated Travel Expense Report HTR0100 – Travel Expense Processing
    Process Travel Expense with Cost Distribution Changes HTR0100 – Travel Expense Processing
    Reprint Travel Notification Forms HTR0100 – Travel Expense Processing
    Travel Status HTR0100 – Travel Expense Processing
    Travel Expense - Report- Trip Type and Trip Activity Codes HTR0200 – Travel Approvals
    Travel Expense Approval Workflow Charts HTR0200 – Travel Approvals
    SHOPPING CART
    Job Aid Name Course pdf
    Account Assignment Cost Distribution (Split Funding Line) SC0100 Shopping Cart for Requestors
    Assigning a Contract From a Shopping Cart SC0100 Shopping Cart for Requestors
    Cancel a Goods Receipt SC0100 Shopping Cart for Requestors
    Common Errors SC0100 Shopping Cart for Requestors
    Copy a Shopping Cart SC0100 Shopping Cart for Requestors
    Create a Shopping Cart SC0100 Shopping Cart for Requestors
    Create a Shopping Cart - LAUSD Warehouse SC0100 Shopping Cart for Requestors
    Create a Shopping Cart for a Fixed Asset SC0100 Shopping Cart for Requestors
    Delete a Shopping Cart SC0100 Shopping Cart for Requestors
    Future Fiscal Year Shopping Cart Not Applicable
    Changing Delivery Address for Internal and External Purchases SC0100 Shopping Cart for Requestors
    Delivery Complete Goods Receipt to Cancel PO Open Encumbrance SC0100 Shopping Cart for Requestors
    Make Changes to a Shopping Cart SC0100 Shopping Cart for Requestors
    Modify a PO - Multiple ways of modifying a purchase order SC0100 Shopping Cart for Requestors
    Partial Reversal of a GR SC0100 Shopping Cart for Requestors
    Post a Goods Receipt for a Converted PO SC0100 Shopping Cart for Requestors
    Post a Partial Goods Receipt SC0100 Shopping Cart for Requestors
    Product Category Codes: Assets SC0100 Shopping Cart for Requestors
    Product Category Codes and Workflow: Supplemental Books/Instructional Material SC0100 Shopping Cart for Requestors
    Resend/Printing a PO SC0100 Shopping Cart for Requestors
    Shopping Cart: Post Training Supports SC0100 Shopping Cart for Requestors
    Search for a Converted PO SC0100 Shopping Cart for Requestors
    Search for a Vendor Number SC0100 Shopping Cart for Requestors
    Quick Reference Guide Approving Shopping Cart Purchases SC0200 Shopping Cart for Approvers
    Access and Run the PO History Report SC0200 Shopping Cart for Approvers
    Designate a Substitute Approver SC0200 Shopping Cart for Approvers
    Filtering the Universal Worklist SC0200 Shopping Cart for Approvers
    Modified Purchase Order Approval Workflow Chart SC0200 Shopping Cart for Approvers
    Product Category Codes and Workflow: Supplemental Books/Instructional Material SC0200 Shopping Cart for Approvers
    Shopping Cart Approval Workflow Charts SC0200 Shopping Cart for Approvers