Facilities Services Division

  • Facilities Procurement and Payment Services (FPPS)

    Quick Links
    COLIN Encumbrance Request Form (ERF) FSD Invoice Tracker FPPS Policies and Procedures Forms Log

    Our goal is to integrate Facilities Services Division (FSD) financial requirements, staff planning, and multi-year project budgets with LAUSD annual budget development and financial reporting requirements, and to assure prompt, accurate, and efficient processing of contractor payments.

    This department supports the Bond/Capital Improvement Program with the following functions:

    Facilities Division Budget Development and Staff Planning
    • Maintenance of Classified position budgets and site-based Plant Managers and custodial positions.
    • Coordination of Facilities' Personnel Services Unit-HR continually changing requirements with Budget Services and the Personnel Commission for input to District systems: Budget Planning Tool and Systems, Application and Products (SAP) software.
    • Administrative funds control of FSD General Funds.
    Capital Funds Management
    • Administrative funds control of 15 capital funds [1,100 Integrated Financial System (IFS) programs].
    • Continuous alignment of fiscal year expenditure budget authority to multi-year program and project budget requirements.
    • Local General Obligation Bonds (BB Bond, Measure K, Measure R, and Measure Y) long-term cash flow planning.
    • Preparation and revision of Facilities accounting-related procedures.
    Facilities Procurement and Payment Services
    • External auditor support and forensic review of financial transactions.
    • Technical encumbrance transactions in District systems of Facilities procurement activities.
    • Prompt, accurate, and timely processing of Facilities contracts invoice transactions in District systems.
    • Due diligence review of supporting documents in compliance with legal requirements, contracts, and policies and procedures.
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