TRAVEL AND CONFERENCE
The District Travel Freeze will continue for the 23-24 school year. During this freeze a COVID 19 District Travel Freeze Exception Request Form-updated is required for any District Employee Travel/Conference Attendance and will require approval from the Office of the Deputy Superintendent. The completed Freeze Form is required in addition to the standard 10.12.1 process forms and approvals. Submit all 10.12.1 forms, the Transmittal Form and the Travel Freeze form to the Procurement Travel Desk. The Travel Desk will forward all travel requests to the Office of the Deputy Superintendent for approval. One Freeze form may be used for multiple travelers attending the same conference, however individual 10.12.1 Forms will still be required for each traveler.
The current freeze on Travel and Conference Attendance does not include virtual conferences, webinars, or online training. The 10.12.1 Conference Attendance Form is not needed for virtual conferences, webinars, or online training.
The P-Card may be used to pay for these on-line registration fees. If the cost is over the P-Card limit, please submit a Credit Card Exception Form to the P-Card Representative for your Local District.
Note: If the virtual conference attendee self-pays the on-line registration fees, a 10.12.1 Form will be required to process the reimbursement request.Travel and Conference is responsible for assisting schools and offices in processing conference attendance and travel requests in accordance with District policies and procedures. Click here for a copy of the School Employee Conference Attendance Approval Process.
FILLABLE TRAVEL REQUEST FORM and REQUEST FOR REIMBURSEMENT FORM!
Please note the 10.12.1 Form has been separated into:
Fillable 10.12.1 CONFERENCE ATTENDANCE REQUEST(use before the trip to obtain approval)
CONFERENCE TRAVEL EXPENSE CLAIM FORM (use after the trip to request reimbursement)*Important! After downloading you must save a copy of the forms with a new file name to your computer before attempting to complete the form.
Remember, all Out-of-state travel requests will require the approval of the Office of the Superintendent. Include the Transmittal form for all Out-Of-State travel requests.
COVID 19 District Travel Freeze Exception Request Form. Due to COVID-19 Travel Freeze, this is currently required for all Travel/Conference Attendance Requests and must be submitted for approval to the Office of the Deputy Superintendent.For assistance contact the Travel Desk Representative for your area listed below or email the Travel Desk at email@example.comPlease note the P-Card Unit and Travel Desk are no longer combined. See below for Travel Desk assignments:Dee Washington - Region East and Region SouthTravel Desk Main Line (562)654-9058Email: firstname.lastname@example.orgHelpful Information: Travel and Conference Standard Rates
Full Day Per Diem
$49 per day
Half Day Per Diem
$24.50 per day
$0.67 per mile
$390.10 per day
Please note: The mileage and substitute rate changes yearly. Please check this page periodically for updates.