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End-of-the-Year Purchase Deadlines
As the year ends, be aware of the procurement year-end deadlines for Title I purchases. All Title I shopping carts need to be submitted by May 5, 2024, including all necessary documentation. Imprest Claim reimbursement request submissions should be completed by May 24, 2024. The cut-off date for P-Card and T-Card purchases is June 7, 2024, with all reconciliations completed by June 14, 2024. Refer to Mem-6016.11 for more specific information. If you have any questions, contact your Regional Title I Coordinator or the Title I office.
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Compensatory Education (CE) Binder Dividers
Each school received dividers associated with the Compulsory Education (CE) requirements for Title I. Schools are encouraged to collect evidence for each CE item. Be sure each divider has the required materials behind it by the end of the year. Schools can use this CE checklist to ensure all documents are collected. Contact your Regional Title I coordinator if you have any questions about what should be included in the binder. These documents are evidence of implementing a compliant Title I program and may requested by multiple agencies in case of review or audit throughout the year. The materials also fulfill the requirements for Federal Program Monitoring (FPM) review which occurs every 2 years in LAUSD.
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School Plan for Student Achievement (SPSA) Reminders
Regional SPSA reviewers will be contacting schools regarding any updates or revisions needed in the SPSA. Remember all expenditures within Title I should be explained in the SPSA.
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Time and Effort Documentation
Time and Effort documentation should be collected and certified after each Title I funded activity concludes. Categorically funded positions should be certified at the end of the certification period. All Time and Effort documents should be signed by the supervising administrator in a timely manner. Please collect all necessary supporting documents needed for certification. Please refer to bulletin 2643.15 or our website for further guidance. Attachment F is due on January 31st and July 31st to your region for each certification period. Each region will send communication for where this will be collected. Contact your Regional Title I Coordinator or the Title I office at 213-241-6990 for more information.
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Conferences and Travel Related Expenses
Bulletin 134710 provides an update to MEM-6518.1 on the Restricted use of P-Card and Ghost Card (T-Card) for Title I Program Purchases. Specifically, the update outlines the processing of payment for travel and conferences when using Title I or CSI funds.
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CEI’s are due at the end of each school year.
CEI’s are due at the end of each school year. Please contact your Region Title I coordinator or an FSEP Specialist for additional guidance.
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2022-2023 Title I Reminders with Critical Dates
To avoid unnecessary paybacks at the conclusion of this fiscal year to the Title I program, ensure that all Title I expenditures are described in the 2022-2023 School Plan for Student Achievement (SPSA)/SPSA Modification, budgeted accordingly, and keep accurate control sheets to stay within your budget.
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When will Title I funds be frozen and what does it mean to have funds frozen?
The District’s Title I policies require that schools submit compliance documents by the published deadlines. If the documents are not received by Federal and State Education Programs and/or Parent Community Services Branch, the schools’ Title I budgets will be frozen (see Program and Budget Handbook). If a school’s budget is frozen, it means that no budget adjustments, shopping cart requests, Imprest reconciliations, request for field trips, and P-Card reconciliations will be processed.
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